Share a Space by email invite

You share recordings in Canto by putting them in a Space (called a folder on iOS and Android) and inviting people to it by email. Everyone in the Space sees every recording in it — including recordings added later.

How do I invite someone?

1. Open the Space you want to share (or create one first — see Organize recordings with Spaces).
2. On the web, choose Share folder; on iOS, choose Invite people from the folder screen; on Android, choose Invite by email.
3. Under Add people by email, type one or more email addresses and confirm.

Invitees get access under the email address you typed, so use the address they sign in to Canto with.

What if they don't have a Canto account yet?

Invite them anyway. As the share screen notes, "People without a Canto account get added the first time they sign in." Until then they show in the member list as "Pending — joins when they sign in".

One known gap: if someone signs in with Apple and hides their email behind Apple's private relay, their real address won't match your invite. Ask them which address their Canto account uses.

What can members do?

Members get broad access to every recording in the Space:

• Read and listen — notes, transcript, and audio playback.
• Edit content — title, notes, tags, speaker names, the summary, and transcript corrections.
• Use AI — chat, search, and templates on shared recordings. This doesn't count against the member's own monthly AI allowance.
• Add their own recordings to the Space.
• Invite others to the Space.

What can't members do?

Some things stay with the recording's owner:

• Delete a recording, or choose which Spaces it lives in.
• Bookmarks are personal to the owner.
• Delete the Space itself — only the Space's owner can do that.
• Turn on a public link for a recording — see Share a recording with a public link.

Roles in a Space are simple: one Owner (whoever created it) and Member for everyone else. There is no read-only role — if editing shared notes isn't acceptable, share a single recording with a link instead, since link viewers can never edit.

How do people leave or get removed?

• A member can choose Leave folder at any time. The confirmation explains: "You'll lose access to its shared recordings. Recordings you contributed stay in the folder."
• The owner can Remove any member from the member list. Same rule applies — recordings that person added stay in the Space.

For the full revocation picture (removing members, deleting Spaces, killing links), see Revoke links and remove members.

Can I share with a whole team at once?

Yes — attach an organisation to the Space so every current and future member of your organisation gets access automatically. See Give a whole organisation a Space.