File recurring meetings automatically

When a note comes from a meeting Canto recognises as part of a series — a recurring calendar event, or a meeting you've recorded before — the web app offers to keep the series together: one Space for the meeting, with every future note filed there automatically.

What does the prompt look like?

After the meeting's notes are ready, a prompt titled Keep these meetings together? appears, saying that the meeting "looks like a recurring meeting" (or "looks like a meeting you've recorded before") and that Canto can create a folder for it and file every future note there automatically.

You have three choices:

1. Create folder — creates the Space, files this note, and files each future note from the series as it's transcribed.
2. Skip — no folder this time; Canto may offer again for a later occurrence.
3. Don't ask for this meeting — silences the offer for this series.

How does the share-with-attendees step work?

If the meeting came from your calendar with attendees, creating the folder continues to a second step: Share with attendees? It lists the event's attendees as a checklist, and explains what sharing means: "Members can read and chat with every note in this folder. People outside your domain start unchecked."

• Attendees on your email domain start checked; people outside it are marked external and start unchecked — sharing outside your company is an explicit opt-in, never a default.
• Untick anyone you don't want in the Space, or share with nobody and keep the folder private.
• Attendees without a Canto account yet are invited: "People without a Canto account get added the first time they sign in."

Everyone you leave checked becomes a member of the Space — which means the whole series, including future notes, not only this one. See Share a Space with others.

What happens on later occurrences?

Nothing to do: each future recording of the series — whether the notetaker attended or you recorded it yourself from the calendar card — lands in the Space when its notes are ready, already visible to the members. The Space behaves like any other: its own folder chat can answer questions across the whole series, which is where series filing pays off.

How Canto ties calendar events into series in the first place is covered in Meetings and recurring series.

FAQ

Can I get the prompt back after choosing "Don't ask"?

The offer stays off for that series, but automation isn't required — create a Space yourself and add the recordings, or record into the folder directly.

Does this work on iOS and Android?

The prompt is a web feature today. Spaces created by it sync everywhere, so the phones see the same folder and its notes — only the offer itself appears on the web.

A note from the series wasn't filed

Auto-filing keys off the meeting series. A recording made outside the calendar context — an ad-hoc recording with a similar name — may not match; file it by hand and the folder is otherwise unaffected.