Rename the bot and read its status

The name meeting participants see for the notetaker is yours to set — the Bot name setting, "What participants see in the meeting" — and every meeting the bot touches shows a status pill telling you exactly where it is in its lifecycle.

How do I rename the bot?

1. Open notetaker settings.
2. Edit Bot name. The default is Canto Notetaker.
3. The new name applies to bots sent after you save it.

The name is what shows in the Teams, Meet, or Zoom participant list, so pick something that identifies you or your team — "Acme Notes", "Sana's notetaker". Keep it honest: participants and hosts decide whether to admit the bot based on this name, and a name that hides what the bot is undermines the consent that admission represents. Names are capped at 100 characters.

What do the status pills mean?

Meeting cards on your home screen — and the recording itself — carry one of these:

• Notetaker joining… — the bot is on its way to the call, or it has arrived and is waiting in the lobby or waiting room to be admitted.
• Notetaker in call — the bot has been admitted and is recording.
• Notes ready — the meeting ended, the audio was transcribed and summarized, and the recording is in your library. On the web the pill links straight to it.
• Notetaker wasn't let in — the bot waited, but nobody admitted it before the meeting ended. Nothing was recorded. See what admission looks like per platform: Teams, Meet, Zoom.
• Notetaker failed — something went wrong joining or processing the meeting. See The notetaker didn't join my meeting.
• Notetaker canceled — the bot was called off, either because you toggled it off before the meeting or because another Canto user's bot already covers this meeting and yours stood down as a duplicate.
• Waiting on the recording owner's plan — the shared bot's owner ran out of transcription minutes, so the notes are held until they upgrade or their limit resets. This only appears on shared-bot meetings; see Why did only one notetaker bot join?

How current are the pills?

Status updates flow in near-real time while the meeting runs, and a background check reconciles anything that got stuck — a pill that seems frozen usually corrects itself within about 15 minutes. If a meeting sits in Notetaker joining… long after it started, the bot is almost always still in the lobby waiting for a human to admit it.

Do the toggles use the same words?

The pre-meeting toggle is separate from the pills: upcoming meetings show Bot on or Bot off, which controls whether the bot will go at all. Pills take over once the bot is actually in motion. See Auto-join meetings from your calendar.