Copy transcripts and summaries

You can copy a recording's notes, its full transcript, or a single transcript line straight to the clipboard — no file involved. Copies use your speaker renames and transcript edits, so what you paste matches what you see.

On the web

Open the recording and click the ⋯ menu:

• Copy notes — copies the notes document: the overview, your own notes, and action items. It's copied as rich text, so it pastes formatted — headings, bullets, checkboxes — into Outlook, Gmail, Teams, Word, or Notion; apps that only take plain text get a Markdown version instead. You'll see "Notes copied".
• Copy transcript — copies the whole transcript as plain text, one paragraph per turn in the form Speaker (0:12): what they said. You'll see "Transcript copied".

Both need the transcript to exist first; the items stay disabled while the recording is still processing.

On Android

• Copy transcript — in the recording's menu, copies the full transcript as text.
• Copy a single line — long-press any transcript line to copy that segment's text (Copy segment). A short tap plays from the line instead — see Jump the audio to any word.
• Copy the title — from the title's menu, Copy title.

On iOS

• Copy the title — touch and hold the recording's title, then choose Copy title.
• The transcript — iOS doesn't have a one-tap copy-transcript action. To get the full transcript out, use Export… → Markdown and share the file, or select text directly in the transcript. See Export a recording as PDF or Markdown.

What ends up on the clipboard?

• Notes — the notes document as shown on the notes page, including any edits you've made to the overview or action items. AI chat conversations are not part of it.
• Transcript — every segment with its speaker name and start time. Renamed speakers appear by name (Rename speakers in a transcript); corrected segments use the corrected text (Edit a transcript).
• Segment — the spoken text of that one turn.

Troubleshooting

Pasted notes lost their formatting

The target app decides which flavor it takes. Full email clients and document editors accept the rich-text version; plain-text fields (code editors, some chat inputs) get Markdown, so you'll see # and - characters instead of styled headings and bullets. That's the intended fallback, not data loss.

Copy options are missing or disabled

The transcript and notes have to exist before they can be copied — a recording still in Transcribing or Preparing AI has nothing to copy yet, and a Locked recording keeps its transcript gated. See How does transcription work in Canto? and Why is my recording locked or not transcribed?