Use the Canto notetaker in Zoom

The Canto notetaker joins a Zoom meeting as a visible guest participant, records it, and turns it into notes in your library. It enters like any other guest — if the meeting uses a waiting room, the host admits it from there.

How do I send the notetaker to a Zoom meeting?

There are two ways:

1. From your calendar — with the notetaker enabled and a calendar connected, meetings with a Zoom link show a bot toggle on your home screen. Turn it on and the bot joins when the meeting starts. See Auto-join meetings from your calendar.
2. By pasting a link — in notetaker settings, paste the Zoom link under "Paste a Teams, Meet, or Zoom link and the notetaker joins right away." Standard zoom.us join links work, including company vanity domains.

What does the host see in Zoom?

The bot behaves like a guest joining from a browser:

• It appears in the participant list under your chosen Bot name (the default is Canto Notetaker).
• If the meeting has a waiting room, the bot sits there until the host admits it — the same click the host makes for any external guest.
• Recording starts only after the bot is in the meeting. If the meeting ends while it's still waiting, the meeting card shows Notetaker wasn't let in.

Tell the host in advance that a notetaker will be joining — admitting it from the waiting room is a one-click step once they expect it.

What do the status pills mean?

• Notetaker joining… — the bot is on its way to the call or waiting to be admitted.
• Notetaker in call — the bot is in the meeting and recording.
• Notes ready — the recording is transcribed and summarized in your library.
• Notetaker wasn't let in — nobody admitted the bot before the meeting ended.
• Notetaker failed — something went wrong; see The notetaker didn't join my meeting.

Does everyone in the meeting need Canto?

No. Only you need an account. If several participants use Canto, one shared notetaker joins and each person gets their own copy of the notes — see Why did only one bot join?

Consent

Recording laws vary — make sure participants are okay with the notetaker before sending it. The bot is clearly labelled in the participant list and only records after the organiser lets it in. See Do I need consent to record?