Send the notetaker to a meeting by link

You can send the Canto notetaker to any Microsoft Teams, Google Meet, or Zoom meeting by pasting its link — no calendar connection needed, and the meeting doesn't have to be on your schedule.

How do I send the bot by link?

1. Open notetaker settings and make sure Enable notetaker is on.
2. Under Send to a meeting now — "Paste a Teams, Meet, or Zoom link and the notetaker joins right away." — paste the meeting link.
3. Send it. You'll see the confirmation: "Notetaker is on its way — admit it from the meeting lobby."

The bot heads to the meeting immediately, appears in the participant list under your Bot name, and waits for the organiser to let it in. Once admitted, it records until the meeting ends; the notes then land in your library like any other recording.

Which links work?

Standard join links from the three supported platforms:

• Microsoft Teams — teams.microsoft.com/… join links, including the newer short /meet/ links and links from Teams personal accounts.
• Google Meet — meet.google.com/xxx-yyyy-zzz codes.
• Zoom — zoom.us/j/… join links, including company vanity domains.

If you paste something else, Canto rejects it with "That doesn't look like a Teams, Meet, or Zoom meeting link". Links copied out of Outlook that go through a safelinks wrapper are unwrapped automatically — paste them as they are.

Can I use this for a meeting that's already running?

Yes. Paste the link at any point during the call and the bot joins from that moment. It only captures what happens after it's admitted — anything said before it entered is not recorded.

What if I paste the same link twice?

Nothing doubles up. Canto recognizes the meeting and reuses the existing bot instead of sending a second one. The same is true if the meeting is also on your connected calendar with auto-join enabled — one meeting, one bot, one recording. If a teammate's Canto bot is already in the call, you're attached to that shared bot and get your own copy of the notes — see Why did only one notetaker bot join?

Consent

Recording laws vary — make sure participants are okay with the notetaker before sending it. The bot is clearly labelled and only records after the organiser lets it in. Pasting a link into someone else's meeting still shows a clearly named bot asking to enter — there is no silent mode. See Do I need consent to record?

Troubleshooting

The bot never made it in?

The meeting card tracks it: Notetaker joining… while it waits in the lobby, Notetaker wasn't let in if the meeting ends without anyone admitting it, Notetaker failed for errors. See The notetaker didn't join my meeting.