Organize recordings into Spaces

Spaces are Canto's folders: named collections of recordings for a project, a client, or a recurring meeting. A Space can be private, shared with specific people, or shared with your whole organisation — and each one has its own AI chat over everything inside it.

One naming note up front: the web sidebar calls them Spaces; the iOS and Android apps call the same thing folders (Folders, New folder). They are the same objects, synced across all your devices.

How do I create a Space?

• On the web — use New folder in the sidebar, name it, and it appears under your workspace.
• On iOS and Android — from the folders area, choose New folder and enter a name in the Folder name field.

You can create a folder from a recording too: Add to folder on any recording offers New folder in the picker. And Canto offers to create one for you when it spots a recurring meeting — see File recurring meetings automatically.

What can a Space hold?

• Recordings — added from your library, filed automatically, or recorded directly into the folder. A recording can live in many Spaces at once.
• Folder notes — standalone notes that belong to the Space rather than to a recording. New note starts one.
• An emoji — give each folder an emoji so it's recognisable at a glance (Emoji on the folder; Remove emoji to clear it).
• Its own chat — see Chat with everything in a Space.

What are the sections in the web sidebar?

• My Notes — your personal workspace: your recordings and the Spaces you created.
• Organisation spaces — under Spaces, folders shared with an organisation; everyone in the org has access, current and future members. See Org-wide Spaces.
• Shared with me — Spaces and recordings other people shared with you directly.

If you belong to several organisations, each appears as its own workspace, and Arrange workspaces lets you drag them into the order you prefer (the order is saved per browser).

Does a Space contain the recordings themselves?

No — membership is a reference, not a move. Deleting a folder doesn't touch its recordings: "Recordings stay in your library; only the folder and its sharing go away." The exception is what deletion undoes: people who could see recordings only through that folder's sharing lose that access.

How do I share a Space?

Share folder adds people by email, or shares with your organisation. Members can read and chat with everything inside. Details and roles: Share a Space with others.

FAQ

How many recordings fit in a Space?

There's no fixed cap on folder size or folder count on any plan.

Can I nest Spaces?

No — Spaces are a flat list. Use tags and date filters to slice further within one.