Tag and filter recordings

Tags, date filters, and favourites are the lightweight layer of organization in Canto — no folder required. Tags label what a recording is about, date filters narrow the library to a period, and favourites and pins float the items you keep coming back to.

How do tags work?

Every recording can carry tags. Canto suggests tags automatically when it writes the notes, and you can change them freely:

• On iOS and Android — open the recording's Tags and use Add a tag.
• On the web — choose Edit tags on a recording; the field prompts Add tags…, and each tag has a remove control.

Tags are text you control — there's no fixed taxonomy. They're most useful as cross-cutting labels that folders can't express: "1:1", "interview", "ideas" can each span many Spaces, since a recording can be in several Spaces but a tag costs nothing to add.

Tag edits on a shared recording are shared — like titles and notes, they're part of the recording's content.

How do date filters work?

The library can be narrowed to a time period instead of scrolling:

• On iOS — Filter by date offers Last 30 days, This year, and Custom range… with From and To dates.
• On the web — the date filter offers presets like Last 7 days and This month, plus a custom range; All time clears it. An empty result shows No notes in this range with a one-click reset.

Filters are a view, not a change — clearing the filter always brings everything back.

What are favourites and pins?

Two per-viewer markers, one for your library and one inside a Space:

• Favourites — on the web home, mark a recording with Add to favourites and it appears in the Favourites group at the top of your library. Remove from favourites undoes it.
• Pins — inside a Space, Pin a recording or note and it moves to the Pinned group at the top of that folder; Unpin releases it.

Both are personal: in a shared Space, your pins don't reorder anyone else's view, and nobody sees what you favourited. That makes them safe for "my stuff to deal with" even in a busy team folder.

Tags vs. Spaces — which should I use?

Use a Space when the grouping is a thing you'll open and work in — a client, a project, a meeting series — especially if you'll share it or chat with it (Spaces have their own AI chat). Use tags for attributes that cut across those groupings. Most libraries end up using both.

FAQ

Can I search by tag?

Tags show on recordings and travel with exports, and search covers titles, notes, and transcripts by meaning — so tagged recordings surface when the tag word matches your query, but there's no dedicated tag-filter view. See How does search work in Canto?

Are AI tags always right?

They're suggestions extracted from the conversation. Remove any that miss with Edit tags — your edits stick.