Use the Canto notetaker in Microsoft Teams

The Canto notetaker joins a Microsoft Teams meeting as a visible guest participant, records it, and turns it into notes in your library. Teams places external bots in the lobby and labels them Unverified — the organiser admits it from there, like any outside guest.

How do I send the notetaker to a Teams meeting?

There are two ways:

1. From your calendar — with the notetaker enabled and a calendar connected, meetings with a Teams link show a bot toggle on your home screen. Turn it on and the bot joins when the meeting starts. See Auto-join meetings from your calendar. Teams meetings scheduled in Outlook work through a Microsoft 365 calendar connection.
2. By pasting a link — in notetaker settings, paste the Teams link under "Paste a Teams, Meet, or Zoom link and the notetaker joins right away." Both classic join links and the newer short /meet/ links work, and Outlook safelinks-wrapped URLs are unwrapped automatically.

Why does Teams say "Unverified"?

Teams marks any participant that isn't signed into a Microsoft account in the organiser's tenant as Unverified. That includes every third-party notetaker bot — it's Microsoft's standard label for external guests, not a warning about your account or a problem with Canto.

What the organiser sees:

• The bot arrives in the lobby under your chosen Bot name (the default is Canto Notetaker), tagged Unverified.
• The organiser admits it the same way they admit any external guest.
• Recording starts only after admission. If nobody lets the bot in before the meeting ends, the meeting card shows Notetaker wasn't let in.

Tell the organiser in advance that a notetaker will be waiting in the lobby — admitting it is a one-click step once they expect it, and that admission is the explicit consent act.

What do the status pills mean?

• Notetaker joining… — the bot is on its way to the call or waiting in the lobby.
• Notetaker in call — the bot is in the meeting and recording.
• Notes ready — the recording is transcribed and summarized in your library.
• Notetaker wasn't let in — nobody admitted the bot before the meeting ended.
• Notetaker failed — something went wrong; see The notetaker didn't join my meeting.

Does everyone in the meeting need Canto?

No. Only you need an account. If several participants use Canto, one shared notetaker joins and each person gets their own copy of the notes — see Why did only one bot join?

Consent

Recording laws vary — make sure participants are okay with the notetaker before sending it. The bot is clearly labelled in the participant list and only records after the organiser lets it in. See Do I need consent to record?