Who can see and edit what?

Five kinds of people can encounter a recording in Canto: its owner, members of a Space it's in (invited directly or through an attached organisation), people who claimed a public link while signed in, and anonymous visitors reading a public link page. Owners keep destructive actions; members can edit content; link claimers and viewers can only read and (if signed in) use AI.

The permissions table

"Space member" covers both directly invited members and members of an organisation attached to the Space — organisation membership grants exactly the same folder permissions. "Link claimer" is someone who opened a public link while signed in, putting the recording in their Shared with me.

Capability	Owner	Space member	Org member	Link claimer	Anonymous link viewer
Read notes and transcript	Yes	Yes	Yes	Yes	Yes
Listen to the audio	Yes	Yes	Yes	Yes	Yes
Edit title, notes, tags	Yes	Yes	Yes	No	No
Rename speakers, edit summary, correct transcript segments	Yes	Yes	Yes	No	No
AI chat, search, and templates	Yes	Yes¹	Yes¹	Yes¹	No²
Add own recordings to the Space	Yes	Yes	Yes	—	—
Invite others to the Space	Yes	Yes	Yes	No	No
Choose which Spaces the recording is in	Yes	No	No	No	No
Bookmarks	Yes	No	No	No	No
Delete the recording	Yes	No	No	No	No
Turn the public link on or off	Yes	No	No	No	No
Delete the Space	Yes³	No	No	—	—

¹ AI use on shared content doesn't count against that person's own monthly allowance. ² The public page says it directly: "They need a Canto account to use AI." Signing in from the page claims the recording. ³ Only the Space's own owner. Deleting a Space never deletes recordings: "Recordings stay in your library; only the folder and its sharing go away."

Notes on the edge cases

• Owner means the recording's owner for recording-level rows, and the Space's creator for Space-level rows. A member who adds a recording to someone else's Space is still that recording's owner — they alone can delete it, file it elsewhere, or give it a public link.
• Removing a recording from a Space can be done by the recording's owner or the Space's owner.
• Member edits are real edits. Everyone in the Space sees a member's changes to notes, title, tags, speaker names, summary, and transcript corrections. There is no read-only Space role — if that's what you need, share a public link instead, since claimers and viewers can never edit.
• Chats and template runs are private per person. A member's or claimer's AI conversations about a shared recording aren't visible to the owner or other members.
• Organisation roles (owner, admin, member) control managing the organisation itself — renaming, domains, ownership transfer — not recording access. See Set up an organisation.
• Everything above is revocable. Removing a member, leaving, detaching an organisation, or turning off a link removes that access path immediately — see Revoke links and remove members.
• Anyone with shared access can flag abuse via Report content on the recording.