Move recordings between Spaces

Filing in Canto is add and remove, not move: a recording can belong to any number of Spaces at once, and taking it out of one never deletes it or touches the others. The recording itself always stays in your library.

How do I add a recording to a Space?

From the recording:

• On iOS and Android — open the recording and choose Add to folder, then pick one or more folders (or New folder).
• On the web — choose Add to folders on a recording and tick the Spaces it belongs in.

From the Space:

• On the web — open the Space and use Add recordings; a picker shows your library ("Add recordings to this folder from your library.") and confirms how many were added.

A toast confirms the filing, and removing works from the same places — untick the Space, or use the remove action inside the folder ("Removed from folder").

Can a recording be in several Spaces?

Yes, by design. A client call can sit in the client's Space, in "Q3 pipeline", and in a Space you share with your team, all at once — each Space just references it. Edits to the recording (title, notes, transcript fixes) show everywhere, because there's only one recording.

The one thing to keep in mind: adding a recording to a shared Space makes it readable by that Space's members. Removing it from the Space withdraws that access again. See Share a Space with others.

How does drag-and-drop work on the web?

Drag a recording from the list onto a Space in the sidebar and it's filed there — the fastest way to clear a backlog of unfiled recordings. Everything drag-and-drop does is also available from the Add to folders menu, so nothing is lost on a touchscreen.

Can I record directly into a Space?

Yes — open the folder and start recording from there (Record into this folder on iOS). The recording is filed as it's created, which is the habit that keeps recurring meetings tidy. Canto can also do this filing for you automatically for meetings it recognises as a series — see File recurring meetings automatically.

What happens on delete?

• Removing from a Space — the recording stays in your library and in every other Space.
• Deleting a folder — its recordings all stay in your library; only the folder and its sharing go away.
• Deleting a recording — that's the destructive one: audio, transcript, and generated views are permanently removed everywhere, including from every Space it was in.

FAQ

Can other members file recordings into a shared Space?

Yes — members can add their own recordings to a shared Space, and what they contribute stays in the folder even if they later leave it. Roles and edge cases: Who can do what on shared content?

I left a shared Space — what happens to recordings I added?

They stay in the folder for the remaining members ("Recordings you added stay in the folder."), and they remain yours in your own library. Leaving only removes your access to the rest of the Space.