# Who can see and edit what?

> The full permissions table for Canto sharing: owners, Space members, organisation members, link claimers, and anonymous link viewers.

Updated: 2026-08-16 · Canonical: https://usecanto.com/help/sharing/permissions-reference/

Five kinds of people can encounter a recording in Canto: its owner, members of a Space it's in (invited directly or through an attached organisation), people who claimed a public link while signed in, and anonymous visitors reading a public link page. Owners keep destructive actions; members can edit content; link claimers and viewers can only read and (if signed in) use AI.

## The permissions table

"Space member" covers both directly invited members and members of an organisation attached to the Space — organisation membership grants exactly the same folder permissions. "Link claimer" is someone who opened a public link while signed in, putting the recording in their **Shared with me**.

| Capability | Owner | Space member | Org member | Link claimer | Anonymous link viewer |
| --- | --- | --- | --- | --- | --- |
| Read notes and transcript | Yes | Yes | Yes | Yes | Yes |
| Listen to the audio | Yes | Yes | Yes | Yes | Yes |
| Edit title, notes, tags | Yes | Yes | Yes | No | No |
| Rename speakers, edit summary, correct transcript segments | Yes | Yes | Yes | No | No |
| AI chat, search, and templates | Yes | Yes¹ | Yes¹ | Yes¹ | No² |
| Add own recordings to the Space | Yes | Yes | Yes | — | — |
| Invite others to the Space | Yes | Yes | Yes | No | No |
| Choose which Spaces the recording is in | Yes | No | No | No | No |
| Bookmarks | Yes | No | No | No | No |
| Delete the recording | Yes | No | No | No | No |
| Turn the public link on or off | Yes | No | No | No | No |
| Delete the Space | Yes³ | No | No | — | — |

¹ AI use on shared content doesn't count against that person's own monthly allowance.
² The public page says it directly: "They need a Canto account to use AI." Signing in from the page claims the recording.
³ Only the Space's own owner. Deleting a Space never deletes recordings: "Recordings stay in your library; only the folder and its sharing go away."

## Notes on the edge cases

- **Owner means the recording's owner** for recording-level rows, and the Space's creator for Space-level rows. A member who adds a recording to someone else's Space is still that recording's owner — they alone can delete it, file it elsewhere, or give it a public link.
- **Removing a recording from a Space** can be done by the recording's owner or the Space's owner.
- **Member edits are real edits.** Everyone in the Space sees a member's changes to notes, title, tags, speaker names, summary, and transcript corrections. There is no read-only Space role — if that's what you need, share a [public link](https://usecanto.com/help/sharing/share-a-recording-link/) instead, since claimers and viewers can never edit.
- **Chats and template runs are private per person.** A member's or claimer's AI conversations about a shared recording aren't visible to the owner or other members.
- **Organisation roles (owner, admin, member)** control managing the organisation itself — renaming, domains, ownership transfer — not recording access. See [Set up an organisation](https://usecanto.com/help/sharing/organizations/).
- **Everything above is revocable.** Removing a member, leaving, detaching an organisation, or turning off a link removes that access path immediately — see [Revoke links and remove members](https://usecanto.com/help/sharing/stop-sharing/).
- **Anyone with shared access can flag abuse** via **Report content** on the recording.

Related articles:

- [Share a Space by email invite](https://usecanto.com/help/sharing/share-a-space/)
- [Share a recording with a public link](https://usecanto.com/help/sharing/share-a-recording-link/)
- [Give a whole organisation a Space](https://usecanto.com/help/sharing/org-spaces/)
- [Revoke links and remove members](https://usecanto.com/help/sharing/stop-sharing/)