# Tag and filter recordings

> Use AI-suggested and manual tags, date filters from Last 7 days to a custom range, and favourites and pins to keep your library findable.

Updated: 2026-08-16 · Canonical: https://usecanto.com/help/organize/tags/

Tags, date filters, and favourites are the lightweight layer of organization in Canto — no folder required. Tags label what a recording is about, date filters narrow the library to a period, and favourites and pins float the items you keep coming back to.

## How do tags work?

Every recording can carry tags. Canto suggests tags automatically when it writes the notes, and you can change them freely:

- **On iOS and Android** — open the recording's **Tags** and use **Add a tag**.
- **On the web** — choose **Edit tags** on a recording; the field prompts **Add tags…**, and each tag has a remove control.

Tags are text you control — there's no fixed taxonomy. They're most useful as cross-cutting labels that folders can't express: "1:1", "interview", "ideas" can each span many Spaces, since [a recording can be in several Spaces](https://usecanto.com/help/organize/move-recordings/) but a tag costs nothing to add.

Tag edits on a shared recording are shared — like titles and notes, they're part of the recording's content.

## How do date filters work?

The library can be narrowed to a time period instead of scrolling:

- **On iOS** — **Filter by date** offers **Last 30 days**, **This year**, and **Custom range…** with **From** and **To** dates.
- **On the web** — the date filter offers presets like **Last 7 days** and **This month**, plus a custom range; **All time** clears it. An empty result shows **No notes in this range** with a one-click reset.

Filters are a view, not a change — clearing the filter always brings everything back.

## What are favourites and pins?

Two per-viewer markers, one for your library and one inside a Space:

- **Favourites** — on the web home, mark a recording with **Add to favourites** and it appears in the **Favourites** group at the top of your library. **Remove from favourites** undoes it.
- **Pins** — inside a Space, **Pin** a recording or note and it moves to the **Pinned** group at the top of that folder; **Unpin** releases it.

Both are personal: in a shared Space, your pins don't reorder anyone else's view, and nobody sees what you favourited. That makes them safe for "my stuff to deal with" even in a busy team folder.

## Tags vs. Spaces — which should I use?

Use a Space when the grouping is a thing you'll open and work in — a client, a project, a meeting series — especially if you'll share it or chat with it ([Spaces have their own AI chat](https://usecanto.com/help/ai/folder-chat/)). Use tags for attributes that cut across those groupings. Most libraries end up using both.

## FAQ

### Can I search by tag?

Tags show on recordings and travel with exports, and search covers titles, notes, and transcripts by meaning — so tagged recordings surface when the tag word matches your query, but there's no dedicated tag-filter view. See [How does search work in Canto?](https://usecanto.com/help/ai/search/)

### Are AI tags always right?

They're suggestions extracted from the conversation. Remove any that miss with **Edit tags** — your edits stick.

Related articles:

- [Organize recordings into Spaces](https://usecanto.com/help/organize/spaces/)
- [Move recordings between Spaces](https://usecanto.com/help/organize/move-recordings/)
- [How does search work in Canto?](https://usecanto.com/help/ai/search/)
- [What's in an AI summary?](https://usecanto.com/help/ai/summaries/)