# Copy transcripts and summaries

> Put a recording's notes, full transcript, or a single line on the clipboard — including rich-text notes that paste formatted into email and docs.

Updated: 2026-08-16 · Canonical: https://usecanto.com/help/export/copy-content/

You can copy a recording's notes, its full transcript, or a single transcript line straight to the clipboard — no file involved. Copies use your speaker renames and transcript edits, so what you paste matches what you see.

## On the web

Open the recording and click the **⋯** menu:

- **Copy notes** — copies the notes document: the overview, your own notes, and action items. It's copied as rich text, so it pastes formatted — headings, bullets, checkboxes — into Outlook, Gmail, Teams, Word, or Notion; apps that only take plain text get a Markdown version instead. You'll see "Notes copied".
- **Copy transcript** — copies the whole transcript as plain text, one paragraph per turn in the form `Speaker (0:12): what they said`. You'll see "Transcript copied".

Both need the transcript to exist first; the items stay disabled while the recording is still processing.

## On Android

- **Copy transcript** — in the recording's menu, copies the full transcript as text.
- **Copy a single line** — long-press any transcript line to copy that segment's text (**Copy segment**). A short tap plays from the line instead — see [Jump the audio to any word](https://usecanto.com/help/transcription/tap-to-play/).
- **Copy the title** — from the title's menu, **Copy title**.

## On iOS

- **Copy the title** — touch and hold the recording's title, then choose **Copy title**.
- **The transcript** — iOS doesn't have a one-tap copy-transcript action. To get the full transcript out, use **Export…** → **Markdown** and share the file, or select text directly in the transcript. See [Export a recording as PDF or Markdown](https://usecanto.com/help/export/export-pdf-markdown/).

## What ends up on the clipboard?

- **Notes** — the notes document as shown on the notes page, including any edits you've made to the overview or action items. AI chat conversations are not part of it.
- **Transcript** — every segment with its speaker name and start time. Renamed speakers appear by name ([Rename speakers in a transcript](https://usecanto.com/help/transcription/rename-speakers/)); corrected segments use the corrected text ([Edit a transcript](https://usecanto.com/help/transcription/edit-a-transcript/)).
- **Segment** — the spoken text of that one turn.

## Troubleshooting

### Pasted notes lost their formatting

The target app decides which flavor it takes. Full email clients and document editors accept the rich-text version; plain-text fields (code editors, some chat inputs) get Markdown, so you'll see `#` and `-` characters instead of styled headings and bullets. That's the intended fallback, not data loss.

### Copy options are missing or disabled

The transcript and notes have to exist before they can be copied — a recording still in **Transcribing** or **Preparing AI** has nothing to copy yet, and a **Locked** recording keeps its transcript gated. See [How does transcription work in Canto?](https://usecanto.com/help/transcription/how-transcription-works/) and [Why is my recording locked or not transcribed?](https://usecanto.com/help/transcription/locked-recordings/)

Related articles:

- [Export a recording as PDF or Markdown](https://usecanto.com/help/export/export-pdf-markdown/)
- [Download the original audio](https://usecanto.com/help/export/download-audio/)
- [Edit a transcript](https://usecanto.com/help/transcription/edit-a-transcript/)